An employer or self-employed person shall -
(a) keep records of the results of all assessments, noise monitoring and medical surveillance reports and of
maintenance of control measures required by these regulations;
(b) subject to the provisions of paragraph (c), make the records contemplated in paragraph (a) available for
inspection by an inspector;
(c) subject to the formal written consent of an employee, allow any person to peruse the records with respect to that particular employee;
(d) make the records of all assessments and noise monitoring available for perusal by the relevant health and safety representative or relevant health and safety committee;
(e) keep all records of assessments and noise monitoring for a minimum period of 40 years;
(f) keep all medical surveillance records, including the baseline audiogram of every employee, for a minimum period of 40 years and if the employer ceases activities, hand over or forward by registered post all those records to the relevant provincial director: Provided that those records shall contain at least the following information:
(i) An employee’s surname, forenames, gender, date of birth, name of spouse or closest relative and, where
available, permanent address and postal code;
(ii) a record of the types of work carried out that caused noise exposure and, where relevant, their location, with
starting and finishing dates and with average duration of exposure in hours per week;
(iii) a record of any previous work related noise exposure prior to an employee’s current employment; and
(iv) the dates of medical surveillance and results of all audiograms; and
(g) keep a record of training given to an employee in terms of regulation 4(6) for as long as the employee remains
employed at the workplace in which he or she is being exposed to noise.